For virtual assistants
AI Business Manager for Virtual Assistants Who Run Their Own Practice
By HatchSolo · Last updated: August 2026
Virtual assistants who run their own practice face a particular irony: they are experts at handling other people's admin, and yet their own practice admin can be neglected. Client invoicing, practice marketing, LinkedIn presence, and enquiry responses fall to the bottom of the pile when client work takes priority. HatchSolo is an AI business manager for VAs who want the business side of their own practice handled — invoicing, LinkedIn, enquiry responses, and marketing — while they focus on delivering for clients.
What HatchSolo handles for VAs
- Practice invoicing: your own fees invoiced and chased automatically
- LinkedIn: professional content about your VA services posted consistently
- Enquiry handling: initial responses to potential clients within minutes
- Client follow-ups: check-ins and renewal conversations managed on your behalf
- Marketing admin: case studies, testimonial requests, and referral outreach
Before and after
| Before HatchSolo | After HatchSolo |
|---|---|
| Invoicing clients at the end of the month when you finally get time | Invoices sent on completion, reminders at 7 and 30 days |
| LinkedIn silent for weeks while deep in client delivery | Consistent professional posts going out twice a week |
| Missing a new client enquiry because you were in deep work | Enquiries acknowledged immediately in your voice |
| Waiting to ask for a testimonial and then forgetting | Testimonial request sent automatically 2 weeks after project completion |
Is HatchSolo right for virtual assistants?
Right for
VAs running their own practice, executive assistants who have gone independent, and online business managers.
Not right for
VAs employed by an agency or VA network that handles their practice administration.
Frequently asked questions
Q: Isn't this what I do for my clients?
A: Yes — and now you can have the same support for your own practice. A cobbler's children have no shoes.
Q: Can it help me position my VA services?
A: Maya keeps your LinkedIn active and helps you communicate your specialisms to potential clients.
Q: Does it understand VA niches?
A: It learns your specific service offering, your client types, and your areas of specialisation.
Q: Can it help me raise my rates?
A: Maya can help you draft updated rate communications to existing clients and position higher rates in new client conversations.
Q: What about client contracts and onboarding?
A: Maya can help you draft onboarding communications and chase outstanding contracts, though final legal documents should be reviewed by a solicitor.
Your clients get great admin. So should your practice.
HatchSolo handles your invoicing, LinkedIn, and enquiry responses so you can focus entirely on delivering for clients. From £49/month.